Brand approval lives in the template
Locked artwork can't be changed by the filler. Editable fields are exactly what you specified — no surprises after print.
For marketing teams
On-brand collateral, on-demand, without becoming the bottleneck.
Brand team marks editable fields once. Field reps, regional offices, and franchisees self-serve through a portal. The brand stays exactly on-brand — because the locked artwork never moved.
What hurts today
The brand team approves a flyer. A regional rep needs a version with their office address and direct line. A franchisee needs the same layout with their location's hours. A new sales lead needs business cards in 48 hours.
Today these requests go one of two places: a freelance designer who charges per variant, or a long email thread with the in-house designer who's already buried. Both paths produce the same outcome — the marketing team becomes the bottleneck for every personalized piece.
The deeper problem isn't volume. It's brand drift:
- Reps get tired of waiting and DIY the file in Word. The logo's stretched, the color is off, the typography is wrong.
- An old version of the template sits in someone's Dropbox and keeps getting reused after the brand refresh.
- Approval cycles eat the launch window. The campaign ships without half the regional variants.
What StackFill does
Upload the master file the brand team already signed off on. Mark the fields that are allowed to change — rep name, office address, direct line, regional headline. Lock everything else: the logo, the layout, the type, the color.
Hand the team a link or embed it in your intranet / DAM / SSO portal. Anyone who needs a variant fills the editable fields, previews against the locked artwork, and gets the finished PDF. The brand team never sees the request — because there's no decision left to make.
Brand approval happens once, at the template level, when artwork is set. Every variant after that is guaranteed-on-brand by construction.
What's in it for you
Self-serve for the field
Regional reps, franchisees, sales leads, event coordinators — they fill the form, they get the PDF. No ticket, no thread, no approval cycle for the common case.
Bulk fill from CSV
Twenty new hires, one batch run. Hand StackFill a CSV of names + titles + emails, get back one PDF per row, ready to print or send to your print partner.
Print-grade output for the press queue
CMYK, trim, bleed all preserved. Send the PDF straight to your print partner — no "final art coming" follow-up.
Versioning that respects the brand refresh
When the master changes, update the template once. Old fill links stop producing the old layout — the next fill renders against the new master.
Audit + reporting
Every fill is logged: who, when, what values. Search by template, by region, by customer. Hand the field-marketing manager actual numbers, not anecdotes.
Pricing fit
Most in-house teams start on Pro ($99/mo) for embed access — drop the widget into your intranet or DAM so reps fill within your existing tooling. Agency ($299/mo) when you have many subbrands or many regional teams that need isolated workspaces.
FAQ
Can I embed this in our intranet / DAM?
Yes. The widget drops in with a script tag and a publishable key. It honors your SSO and your existing user model — we don't ask your team to make new accounts unless you want them to.
What about regulated content (financial / pharma / legal)?
Locked artwork stays locked. Editable fields are what you specified, full stop. If your compliance review approves the master once, every variant inherits that approval.
Can we restrict who can fill which template?
Yes. Templates can be team-scoped, role-scoped, or behind a one-time access token. Common pattern: each region has its own template, exposed to its own reps via SSO group.
Do you handle variable-data print runs?
Yes. CSV in, batch of PDFs out. Pro+ feature.
What if our brand changes?
Update the master template in StackFill once. Old fill links route to the new artwork. Nobody prints last year's layout by accident.